updated jul 2026
The playbooks I use to scale my companies
Every one of these is a sequence I still run. Search what's slowing you down.
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8 of 8 plays
capture · every call · 0 min01
Record every call, take zero notes
“I have notes I never review and follow-ups I forget.”1
Let it join every call — Zoom, Meet, or the in-person one.Granola →
2
Stop taking manual notes. That single change is the whole play.
3
Skim the summary once after the call and fix the one line it got wrong.
4
Next time you need context from six weeks ago, search it instead of remembering it.Granola →
payoffA searchable record of every promise you made.
writing · daily · all day02
Dictate your prompts instead of typing them
“I know exactly what I want to say and I'm hunting for it one key at a time.”1
Hold one key and talk through the whole situation — context, constraints, what you already tried.Wispr Flow →
2
Don't correct yourself out loud. Let the cleanup layer strip the filler and fix the punctuation.
3
Use it first on the writing you resist most: long prompts and follow-up emails.
4
Once it's muscle memory on the laptop, add it on your phone for between meetings.Wispr Flow →
payoffPrompts detailed enough to get a useful answer on the first try.
inboxes · once · one evening03
Wire every inbox into one assistant
“Four accounts, four logins, four piles of unread.”1
Connect each email account to one connector layer instead of granting access tool by tool.Composio →
2
Point the assistant at that single connection, not at each inbox.Claude (Cowork) →
3
Add the calendar too — triage is guesswork without knowing what the week looks like.Composio →
4
Test on one account before you trust it with all four.
payoffOne command — "go through my email" — reaches every account you own.
automation · weekdays · before coffee04
The morning run
“I got to my inbox sometime around midnight.”1
Triage: sort every unread into handled, needs a task, needs a reply, or unsubscribe.Claude (Cowork) →
2
Draft: replies written in your voice, left in drafts. You edit, you don't compose.Claude (Cowork) →
3
Task: every commitment lands in the tool your team already uses, assigned and dated.Linear →
4
Summarize: one page of what changed and what's waiting on you. Two minutes to read.
5
Review everything it produced by hand before you let it run on a schedule.
payoff250+ messages reduced to the handful that actually need you.
automation · per commitment05
Push work where your team already lives
“My task list is a doc only I read.”1
Pick the project tool you already use. Don't start a new one for this.Linear →
2
Connect it alongside your inboxes so the assistant can write to it.Composio →
3
Running more than one? Write down which tool owns which part of your work.monday.com →
4
Solo founder? You still need this. The list can't live in your head.
payoffNo second island of work to maintain.
calendar · once, then daily06
Stop scheduling back and forth
“Half my week disappears into finding a time.”1
One booking link that only exposes afternoons.Cal.com →
2
A different link per meeting type — 15 minutes for intros, 45 for founder 1-1s.Cal.com →
3
Put it in your signature and stop offering times in email.
4
Anything that isn't a decision becomes a recorded walkthrough, not a slot.
payoffMornings stay yours without you having to say no to anyone.
inboxes · daily · 20 min07
Close the inbox in twenty minutes
“Email was the only thing I did today.”1
Two lanes only: people waiting on you, and everything else batched twice a day.Superhuman →
2
Keyboard-only triage. Speed beats a better filing system.Superhuman →
3
Dictate the replies the assistant didn't draft.Wispr Flow →
4
Anything that needs 30 minutes goes on the calendar, not answered now.Cal.com →
payoffYou close the laptop instead of clearing an archive.
audience · monthly · 40 min08
Write the newsletter out of work you already did
“Writing anything for an audience takes half a day I don't have.”1
Pull the month's call notes — a question you answered three times is your next post.Granola →
2
Talk the first draft out loud in one pass, then edit what comes back.Wispr Flow →
3
Send it where you own the list, not where you rent it.beehiiv →
4
Only send when something actually changed. No roundups.
payoffA post that comes out of the month instead of on top of it.
some tool links carry a referral credit. i'd send you there either way.